Expense claims made against EnvEast budgets are subject to this guidance. All claim forms must be completed electronically, signed, and sent to firstname.lastname@example.org accompanied by the relevant receipts/tickets. When you open the expense forms in Excel, you may need to enable macros when prompted for the form to function properly. We suggest converting the file to PDF before submitting it to ensure details are not lost.
Well ordered claims are much appreciated (such that items in the expense form can easily be matched to the receipts etc provided).
You may need to enable macros when you open the expense form file; to ensure we receive all the details needed we suggest saving the form as a PDF before emailing it to us.
Financial Assistance form
The financial assistance form should be used by EnvEast-funded students to apply in advance of any expenditure for funding for:
Any other non-RTSG expenditure in relation to your PhD.
Successful applicants will then receive approval for an expense claim, which can be submitted using the appropriate form above, after the expenses have been incurred. Alternatively, it should be possible for you to arrange for your host institute to purchase expensive items (e.g. flights) and then recoup the funds from EnvEast.
EnvEast-funded students have a budget of £200 per year (£700 in total) for travel for educational purposes. Expense claims should be filed (using the forms above) to claim against this budget (no financial assistance form is required).
There are certain circumstances in which students may need to ask to be excused from EnvEast's mandatory training. To request permission to miss mandatory training, please download this form and email it to email@example.com. You will need a supporting signature from your supervisor.