EnvEast documents and forms

Expense claim forms

Expense claims made against EnvEast budgets are subject to this guidance. All claim forms must be completed electronically, signed, and sent to env.east@uea.ac.uk accompanied by the relevant receipts/tickets. When you open the expense forms in Excel, you may need to enable macros when prompted for the form to function properly. We suggest converting the file to PDF before submitting it to ensure details are not lost.

Well ordered claims are much appreciated (such that items in the expense form can easily be matched to the receipts etc provided).

Students registered at UEA should use this form [Excel file]

Students not registered at UEA should use this form [Excel file]

UEA staff should claim via UBW (Guidance can be found on the UEA portal)

Everyone else should use this form [Excel file]

You may need to enable macros when you open the expense form file; to ensure we receive all the details needed we suggest saving the form as a PDF before emailing it to us.

Financial Assistance form

The financial assistance form should be used by EnvEast-funded students to apply in advance of any expenditure for funding for:

• Training courses;
• Conference attendance;
• Publication;
• Any other non-RTSG expenditure in relation to your PhD.

Successful applicants will then receive approval for an expense claim, which can be submitted using the appropriate form above, after the expenses have been incurred. Alternatively, it should be possible for you to arrange for your host institute to purchase expensive items (e.g. flights) and then recoup the funds from EnvEast.

EnvEast-funded students have a budget of £200 per year (£700 in total) for travel for educational purposes. Expense claims should be filed (using the forms above) to claim against this budget (no financial assistance form is required).

Download the Financial Assistance form [docx] | Download the Financial Assistance form [PDF]

EnvEast logos

Download the EnvEast logo (for use on posters, presentations, email signatures etc) as follows:

EPS (highest quality for printing): Colour | Black and white | White 

TIF (high quality for printing): Colour | Black and white | White

JPG (digital only): Colour | Black and white

PNG (digital only): Colour | Black and white | White 

GIF (digital only): Colour | Black and white | White 

NERC logos and guidance on their use can be downloaded from their website.

EnvEast NERC DTP grant reference

EnvEast's grant number (for referencing in papers etc) is NE/L002582/1.

Initial meeting and progress report forms

Forms should be completed in conference with your supervisor, and sent to env.east@uea.ac.uk by the dates shown in the table below.

Training Needs Assessment (TNA) downloads

EnvEast continuing skills review form [.docx]

If you require forms in a different file format, please email env.east@uea.ac.uk to request them.

Annual report 2019

Annual report submissions must be made using the online form, but if you wish to discuss your submissions with your supervisor(s), you might find it useful to download the questions in a PDF document.

Request to miss mandatory DTP training

There are certain circumstances in which students may need to ask to be excused from EnvEast's mandatory training. To request permission to miss mandatory training, please download this form and email it to env.east@uea.ac.uk. You will need a supporting signature from your supervisor.